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Senior Administrative Assistant

Date:  Jan 14, 2022

Trenton, OH, US

Requisition ID: 19752 

A Career in Beer and Beyond: 
Our purpose at Molson Coors Beverage Company is to brew beverages that unite people to celebrate all life’s moments.  We’ve been brewing iconic brands for over 350 years and are now proud to be offering a modern portfolio that expands beyond the beer aisle.   
We are Talent Brewers with our culture rooted in our core Values.  We believe in our brands and our people, and that diversity WITH inclusion is the key to a winning team culture.  We want you to join our team of brand ambassadors who believe the world is full of untapped opportunities.  So, if you get excited about making a real difference as part of a winning team like we do, we want to hear from you.  


The Headlines:  
In the role of Senior Administrative Assistant – Human Resources, you will be responsible for
coordinating functional processes and outputs and providing administrative support to a functional HR area, including Organizational Effectiveness, Diversity & Integrated Talent Management, Learning & Development, Attendance/FMLA and/or Compensation & People Systems.


This position reports to an HR Business Partner and works closely with a variety of operational business units. The role is locted in Trenton, Ohio which is just minutes from Cincinnati.


The Responsibilities: 
•    Coordinates functional processes for an HR team.  Specific outputs will vary by functional area –examples include the following:

  • Acts as a liaison and tracks matters related to employee FMLA/Reed Group and attendance program.  Follow-up with management accordingly.
  • Periodically partners with HR and Recruiters to schedule candidates for interviews, facilitate testing of candidates and follow-up. 
  • Develops onboarding documents for hourly and salaried hires and associated communication to candidates, HRBP and managers.
  • Sets new hires up in Kronos, coordinates security badge and sets schedule up to pay new employees.
  • Handles administrative work associated with new hires, facilitating and tracking retirements and is a point of contact for all employees.
  • Drafts and sends pre/post communications for HR.
  • Partners with HRBP and other teams to develop and execute on site activities (e.g. Cancer Awareness Month, United Way Campaign, Employee Surveys).
  • Coordinates reward and recognition programs.
  • Manages employee records in People Central related to employee status (e.g. (STD, LTD; FMLA).
  • Inputs and tracks data for Learning & Development.
  • Liaison with benefits administrator (e.g. Fidelity).
  • Posts all internal jobs.
  • May backfill payroll periodically.
  • Files all HR forms and documents.
  • Supports organization World Class Supply Chain pillar initiatives/projects.
  • Coordinates some communication and problem solving around open enrollment for employee benefits.


Provide administrative support to the HR function, which may include the following activities:

  • Preparing complex and highly confidential correspondence and reports.
  • Order office supplies within budget.
  • Act as team technology expert.
  • Arrange travel schedules and process T&E per company policy.
  • Coordinate all meeting logistics including scheduling, meeting room reservations, catering, hotel and AV requirements when needed.
  • Frontline problem solve for employees.



The Other Qualifications:
•    Possess a High School Diploma
•    Possess at least 3 years of experience as an administrative assistant, or a Bachelor’s Degree in lieu of experience
•    You have the ability to exercise independent judgement and employ basic reasoning skills
•    Capability to analyze complex information requests and determining complex trends
•    Advanced proficiency in MS Office Suite (specifically Excel)
•    Ability to create and modify SharePoint Sites
•    Ability to maintain confidentiality and work with sensitive data

•    Kronos timekeeping system experience is preferred


Work Perks that You Need to Know About:  
•    We care about our People and Planet and have challenged ourselves with stretch goals around our key priorities  
•    We care about our communities, and play our part to make a difference – from charitable donations to hitting the streets together to build parks, giving back to the community is part of our culture and who we are 
•    Engagement with a variety of Employee Resource Groups, which can provide volunteer opportunities, leadership experience, and networking through the organization 
•    Ability to grow and develop your career centered around our First Choice Learning opportunities
•    Participation in our Total Rewards program with a competitive base salary, incentive plans, parental leave, health, dental, vision, 401k option with incredible employer match, generous paid time off plans, an engaging Wellness Program, and an Employee Assistance Program (EAP) with amazing resources
•    On site Pub, access to cool brand clothing and swag, top events and, of course... free beer and beverages! 
•    Work within a fast paced and innovative company, meeting passionate colleagues and partners with diverse backgrounds and experiences  


At Molson Coors, the health and safety of our people is our number one priority. That’s why all offers of employment in the U.S. and Puerto Rico where legally permitted are contingent on the candidate showing proof of being fully vaccinated against Covid 19 (currently one dose of the Johnson & Johnson vaccine or two doses of the Pfizer or Moderna vaccine) to pass the pre-employment requirements. Individuals with medical issues or religious beliefs or practices that prevent them from getting the vaccine may request an exemption from the vaccine requirement.



At Molson Coors we seek diversity. Differing perspectives lead to challenging the expected, which keeps new ideas bubbling up. We’re an equal opportunity employer and invite applications from candidates from all backgrounds, race, color, religion, sex, sexual orientation, national origin, gender identity, age, disability, veteran status or any other characteristic. We take pride in celebrating our unique brew.

Nearest Major Market: Cincinnati