Senior Administrative Assistant

Requisition ID: 30686 

A Career in Beer and Beyond: 

Our purpose at Molson Coors Beverage Company is to brew beverages that unite people to celebrate all life’s moments.  We’ve been brewing iconic brands for over 350 years and are now proud to be offering a modern portfolio that expands beyond the beer aisle.   

We are Talent Brewers with our culture rooted in our core Values.  We believe in our brands and our people, and that diversity WITH inclusion is the key to a winning team culture.  We want you to join our team of brand ambassadors who believe the world is full of untapped opportunities.  So, if you get excited about making a real difference as part of a winning team like we do, we want to hear from you.  

The Headlines:  

In the role of Sr. Administrative Assistant working in Milwaukee, Wisconsin you will be responsible for providing high-level administrative support to two executive leaders and their teams in the Legal and Government Affairs function.  This position exercises considerable discretion and independent judgment.  Effective calendar and people management skills are critical as well as sound communication skills associated with routine and high-level written and verbal correspondence.  The role will also require entry into SAP for certain financial functions and support with purchase orders and accounts payable, and management of the legal department’s ebilling and matter management systems.

The Responsibilities:  

• Compile and produce complex information for inclusion in reports or presentations and the creation of charts, graphs or tables 
• Responsible for complex office activities, special projects, high-level correspondence through email, phone, and mail 
• Calendar and time/people management for company executives 
• Prepare and file key records, statistics and reports 
• Administer programs, projects, or other processes specific to legal and government affairs
• Manage travel arrangements and process expense reports
• Process and track purchase orders, check requests, and legal fee invoices
• Manage ebilling and matter management platform (currently CounselLink) and interfacing with law firms and external vendors

The Other Qualifications:  

• You have a high school diploma/GED
• You have at least 6 years of experience as an administrative assistant (SAP, purchase order, and legal ebilling platform management preferred), ideally within a law firm or large corporation’s legal department
• You have experience with Microsoft 365 and Teams and are proficient in Excel, Word, and PowerPoint; You have SAP purchase orders and Concur experience.
• You love a challenge. You complete complex projects quickly and adeptly with your understanding of the business priorities
• You are confident and competent and operate with the highest integrity. You build relationships and collaborate to get to the desired outcome.   You are diplomatic, professional and exercise great judgment in developing and maintaining excellent business relationships
• You take accountability for results – acting with integrity and honoring commitments  
• You have a thirst for learning – you are always looking for ways to learn and help one another grow  
• You exhibit our core values and manage confidential information in a professional manner

Work Perks You Need to Know About:  

• Flexible work programs that support work-life balance including a hybrid work model of 3 days in the office
• We care about our People and Planet and have challenged ourselves with stretch goals around our key priorities  

• We care about our communities, and play our part to make a difference – from charitable donations to hitting the streets together to build parks, giving back to the community is part of our culture and who we are 
• Engagement with a variety of Employee Resource Groups, which can provide volunteer opportunities, leadership experience, and networking throughout the organization 
• Ability to grow and develop your career centered around our First Choice Learning opportunities

• Participation in our Total Rewards program with a competitive base salary, incentive plans, parental leave, health, dental, vision, retirement option with incredible employer match, generous paid time off plans, an engaging Wellness Program, and an Employee Assistance Program (EAP) with amazing resources
• On site Pub, access to cool brand clothing and swag, top events , and, of course... free beer and beverages! 
• Work within a fast-paced and innovative company, meeting passionate colleagues and partners with diverse backgrounds and experiences  

Molson Coors is committed to a diverse and inclusive workplace.  We’re an equal opportunity employer and invite applications from candidates of all backgrounds, race, color, religion, sex, sexual orientation, national origin, gender identity, age, disability, veteran status or any other characteristic. If you have a disability and believe you need a reasonable accommodation during the application or recruitment processes, please e-mail jobs@molsoncoors.com.