Title:  Departmental Administrative/Scheduling Clerk

Requisition ID: 37557 

Cheers to creating an incredible tomorrow!

At Molson Coors, we tackle big challenges and defy the status quo.  With a proud legacy of excellence, an incredible portfolio of beer, seltzers, spirits, and non-alcohol brands, and a bold vision for our future... we’re on the path to transforming the beverage industry.  That requires remarkable individuals who are curious, tenacious, and never afraid to fail forward.

We seek, value and respect everyone’s unique perspectives and experiences knowing that we are stronger together.  We collaborate as a team and celebrate each other’s successes.

Here’s to crafting careers and creating new legacies.

Crafted Highlights:

Molson Coors is seeking a highly motivated and talented individual to join the clerical team at the Toronto Brewery.

As a Departmental Administrative/Scheduling Clerk, you’ll play a critical role in supporting the Toronto Brewery plant operations by ensuring accurate and timely payroll processing, effective workforce scheduling, and reliable administrative coordination for designated departments. You’ll work closely with department managers and HR by administering collective agreement provisions, maintaining work schedules, and supporting day-to-day workforce needs with accuracy and strong customer focus towards employees. This role requires strong attention to detail, sound judgement, and the ability to manage competing priorities in a fast-paced manufacturing environment.

This role will support Maintenance & Engineering departments. This is a unionized (UFCW Local 175) reporting to the HRBP, Supply Chain. Pay for this role is in accordance with the Collective Bargaining Agreement.

What You’ll Be Brewing:

Payroll & Time Administration

• Complete end-to-end payroll processing for assigned department(s), ensuring accuracy and timeliness
• Administer daily timesheets, including reviewing/adjusting entries for hourly employees in accordance with Collective Agreement provisions and supporting leaders and employees with timely corrections
• Ensure payroll activities are completed in compliance with internal controls and SOX compliance
• Prepare payroll reports, audits, and supporting documentation as requested

Scheduling

• Develop, enter, maintain, and adjust weekly work schedules in alignment with job picks, staffing requirements, and Collective Agreements
• Post departmental schedules in accordance with Collective Agreement timelines and requirements
• Track and administer vacation schedules, lieu days, leave of absences (LOAs), and any additional time away from work as applicable
• Track and monitor employee hours to ensure full compliance with the Employment Standards Act (ESA)
• Prepare overtime schedules
• Carry out the equalization process for applicable departments to ensure fair distribution of hours and adherence to established scheduling rules
• Collaborate with department managers to forecast staffing needs and support operational planning
• Prepare, approve, and finalize vacation selections in accordance with vacation posting schedules
• Assist in job pick process(es) as needed, providing support related administrative tasks

General Administrative Support

• Maintain accurate and up-to-date records of schedules, time off requests, and shift changes to ensure employees and leaders receive timely, reliable information
• Manage call-in lines and attendance reporting practices
• Support onboarding activities by initiating system access and administrative requirements for new hires
• Process People Central (HRIS) actions and other HR system transactions as required
• Perform weekly collection and distribution of mail as required (assigned to the Brewing, Warehouse & Beer Store clerk, with Packaging Clerk and Maintenance & Engineering Clerk providing backfill support as needed)
• Support internal communications and posting to ensure timely and accurate information is received sitewide
• Maintain departmental office supplies and administrative resources (e.g. paper stock, general office supplies, etc.)

Employee & Leader Customer Support

• Act as the first point of contact for management and employee inquiries related to scheduling, payroll, attendance, and time-off
• Provide clear, respectful, and timely responses in a customer-focused manner
• Resolve issues proactively by identifying errors, escalating concerns appropriately, and following through to resolution
• Build strong working relationships with department leaders, HR, and employees to support smooth daily operations

In addition to the responsibilities outlined above, the employee may be required to perform other related duties as assigned to support departmental and organizational needs.

Key Ingredients:

• High school diploma or equivalent experience; Certificate or diploma in business, office administration, or a related field is considered an asset
• 3-5 years of related work experience in office administration and/or clerical functions
• Knowledge of payroll applications and systems
• Advanced understanding of payroll processes, timekeeping systems, and scheduling practices
• Ability to interpret and apply Collective Agreement provisions accurately and consistently
• Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, etc.)
• Strong problem-solving skills with a focus on timely resolution
• Demonstrated customer-focused mindset with the ability to balance operational needs and high volume of employee inquiries
• Strong attention to detail with the ability to manage confidential and sensitive information
• Strong organizational and time-management skills in a deadline-driven environment
• Clear and professional written and verbal communication skills
• Ability to collaborate effectively with operations leaders, HR, and employees
• Exhibit MCBC’s core values – Put People First, Be Bold & Decisive, Take Accountability, Learn Every Day, Celebrate Together

Beverage Bonuses:

• We care about our People and Planet and have challenged ourselves with stretch goals around our key priorities 
• We care about our communities, and play our part to make a difference – from charitable donations to hitting the streets together to build parks, giving back to the community is part of our culture and who we are
• Engagement with a variety of Business Resource Groups, which can provide volunteer opportunities, leadership experience, and networking through the organization
• Ability to grow and develop your career centered around our First Choice Learning opportunities
• Membership in the UFCW Local 175 Collective Agreement (Benefits including parental leave, health, dental, vision, retirement plan options with incredible employer match, paid time off plans, an engaging Wellness Program, and an Employee Assistance Program (EAP) with amazing resources)
• Access to cool brand clothing and swag, employee events and, of course... free beer and beverages!
• Work within a fast-paced and innovative company, meeting passionate colleagues and partners with diverse backgrounds and experiences 

Molson Coors is an equal opportunity employer.  We invite applications from candidates of all backgrounds, race, color, religion, sex, national origin, age, disability, veteran status or any other characteristic. If you have a disability and believe you need a reasonable accommodation during the application or recruitment processes, please e-mail jobs@molsoncoors.com.